Sick leave can be used for both valid and not-so-valid reasons. It’s okay if your employees take some time off for themselves every so often, especially if they’re genuinely too sick to work, but too many sick leaves can cost your business thousands of dollars. Constant absenteeism is a problem that can plague businesses from every kind of industry. It can result in a loss of productivity and profits. Here are some practical tips to curb sick leave abuse in your office.
Optimize your work environment
Let’s face it; your employees are not designed to spend as much time as they currently do in their workplace. The artificial light, inactivity, and poor ventilation are bound to impact their health negatively in the long run. If you can’t limit the time that they need to spend indoors, then the least you can do is optimize your work environment so that it’s conducive to productivity and well-being. Let more natural light in, Introduce some plants and indoor air purifiers in your space, and give employees the option to use standing desks to get them moving. These are all simple yet effective strategies to create a healthier workplace and reduce illness among your staff.
Allow more flexible working hours
Some people just aren’t as productive as others during certain times of the day. Sit down with each of your employees and try to figure out when and how they’re most productive. Giving them more flexibility within their workday will boost motivation and employee satisfaction. On this note, you should also allow them to choose to work remotely if they need to. That will make them less likely to skip work for no reason since they can do their work from the comfort of their home.
Keep a detailed log of absences
Keeping a meticulous record of absences for each employee will help keep them accountable. You’ll be able to see from these records how often a particular employee is absent, when they’re usually absent, and what reasons they give for these absences. If you notice any irregularities or suspicious behavior, you can bring it up with them and discuss any ways to either help them lessen their absences or make up for the lost time.
Authorize mental health days
Rather than having employees use their sick leaves to take personal days off, it’s better to provide a separate type of leave specifically for this reason. Mental health days are essential to productivity and have been known to reduce the incidences of absenteeism. Constant stress can lead to a lack of motivation, fatigue, and a weakened immune system. By allowing employees to take these days off to focus on their mental health, you’re allowing them to recharge so they can return to work at 100% capacity.
Refrain from emailing or calling employees after work hours
Respect goes both ways. If you want your employees to observe your policies, show up to work regularly, and maintain high productivity, you need to show them that you value and respect them even outside of work. Avoid contacting your employees on weekends, past work hours, and on off days unless, of course, there’s an emergency that can’t wait. That reduces the incidences of burnout and stress.
These practical tips will help you reduce sick leave abuse in your office. Give your employees enough incentive not to skip work and keep up their productivity.